Advice sought

Faithful readers and dear friends (as I consider you, even though we don't know each other), I have two questions on my mind that I would appreciate help with.

1. My Licensing Worker is coming on Wednesday afternoon for a second visit. I don't know if other jurisdictions require two visits or if it's an idiosyncrasy of mine, but I'm wondering what to expect. The first visit had the interview, measuring the space, checking to make sure that I don't have guns lying around... What do you think will happen this visit?

2. I know that I am going to have to keep good records once I have a kiddo in my home. I can be very organized when someone else gives me the system I need to follow. How do you organize your records? By this, I don't mean "I have a three-ring binder and keep documents in those plastic sleeves" or "I scan all of the documents and keep them on my computer." I mean something along the lines of "I have a binder for each kiddo, and each binder has the following sections: important dates, medical records, receipts, photos...."

Thanks in advance for your help!